Manager of Institutional Giving & Communications | Theatre Philadelphia
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Manager of Institutional Giving & Communications

Post Date: Aug 31, 2020

Title: Manager of Institutional Giving & Communications

Commitment: 30 hours per week, flexible, with some nights and weekends required. 

Job Reports to: Artistic Director

Job Summary:  The Manager of Institutional Giving & Communications is responsible for writing, reporting, and prospecting grants, as well as maintaining a grant calendar and building and maintaining relationships with key staff at foundations.  The Manager of Institutional Giving & Communications will also generate  writing and messaging for the company as needed, such as creating donor and subscriber newsletters, an annual report, and website copy.

With a $1 million annual budget, Theatre Horizon produces an ambitious season of plays, musicals and concerts for the general public, while educating nearly 1,000 children annually in the Philadelphia suburbs via our drama classes. Theatre Horizon is located in Norristown and serves a diverse array of stakeholders. Candidates for this job must prioritize being part of an actively antiracist environment.  Like most theatre companies in this moment, we are asking big questions about our purpose during and after the pandemic and are seeking to innovate in ways that prioritize our values.

Primary Responsibilities:

Institutional Giving:

  • Oversees all efforts to achieve the annual contributed income goal for Foundations

  •  Works collaboratively with the artistic and education departments to conceptualize programming that will lead to competitive grant applications

  • Takes primary responsibility for stewarding relationships with Foundations

  • Responsible for maintaining Theatre Horizon’s grant calendar, income sources document and executing grant contracts

  • Primary grant writer for the company; delegates applications to other departments where appropriate

  • Leads year-round grant prospecting

  • Leverages Theatre Horizon’s CRM Patron Manager for fundraising tasks including prospecting, cultivation, stewardship, reporting and financial reconciliation

  •  Builds and sustains relationships with current, new and potential grant-giving organizations.

  • Works to secure corporate sponsors and business partners for programs and major fundraisers

  • Gathers information on local, regional and state awards for which the company is eligible

  • Responsible for reporting on Foundation Income metrics for weekly staff meetings and quarterly staff meetings


  • Collaborates with staff and consultants to ensure that publications and website include focused content that is unified under one voice

  • Writes Annual Report, Donor Newsletters, Website materials and other communications as needed for artistic, education, and marketing departments 

  •  In close consultation with Artistic Director and with the help of staff and Board of Directors, represents Theatre Horizon at public events, conferences, workshops and media events. 

  • Collaborates with staff, consultants, board, partner companies, and performers to gather stories and statistics that demonstrate the organization’s work to funders and the general public


  • When grant calendar allows, assists Artistic Director with stewarding relationships with individual donors

  • Conducts all work through the lens of antiracism; co-creates metrics with Artistic Director to determine measurable antiracist goals for Development department



  •  Demonstrated success in meeting annual fund goals, development management, grant writing, sponsorships, and special events.

  •  Demonstrated experience managing people and budgets.

  •  Excellent written / oral communication skills.

  •  Computer literacy and competency with electronic donor tracking system.

  •   Knowledge of the greater Philadelphia philanthropic community.

Knowledge, Skills, and Abilities:

  •  Strong knowledge of principles, ethics and practices of successful fundraising.

  • Excellent written and verbal communication, interpersonal and relationship-building skills to effectively work with a variety of people and personalities

  •  Ability to work well under pressure.

  •  Ability to present, inform and motivate individuals and groups about Theatre Horizon’s mission and program.

  •  Thorough, organized, and detail-oriented approach to work.

  •  Ability to lead multiple long and short-term projects simultaneously, meeting all related deadlines.

  •  Understands the confidential nature of fundraising efforts and donor information, and maintains confidences.

  •  Ability to work in a hands-on environment with limited resources

  • Self-directed and comfortable working virtually 

Work environment: We value work/life balance and maintaining flexible schedules. Even when it is safe to resume working on-site in our offices, a combination of working in the office and from home may be possible. Theatre Horizon is dedicated to building an actively antiracist and creative environment. 

Please note that although this job is remote at least until January, 2021, priority will be given to local applicants.

Compensation: This 30-hour/week position will be paid between $40,000 - $45,000, commensurate with experience.  We do not provide health insurance but all employees receive a $375/month stipend. Employees also receive complimentary tickets for all season productions, paid leave, paid vacation and holidays off.


How to Apply

To Apply: Please submit the following items for consideration: cover letter, resume, list of references. Email all materials to Please include “Manager of Institutional Giving & Communications” in the subject line.  Individuals from underrepresented groups are strongly encouraged to apply.